Please read this agreement carefully before renting. By completing a reservation and accepting equipment, you agree to all terms below.
REQUIRED AT PICKUP — NO EXCEPTIONS
This Equipment Rental Agreement ("Agreement") is entered into between Navasota Rentals ("Company") and the individual or entity identified at the time of reservation ("Renter").
"Equipment" means any item, machine, tool, trailer, or property rented from the Company. "Rental Period" means the period beginning at the time of pickup and ending at the agreed return date and time.
Renter must present a valid, government-issued driver's license at the time of pickup. The license must be current and not expired. The Company reserves the right to refuse rental to any individual who cannot produce valid identification.
The name on the driver's license must match the name on the reservation. No equipment will be released to a third party without prior written authorization from the Renter and approval by the Company.
A valid credit card is required at the time of pickup to serve as a security deposit. The deposit amount is determined by the equipment category: Hand Tools & Small Equipment — $100; Power Tools & Generators — $250; Trailers — $300; Skid Steers, Mini Excavators & Heavy Equipment — $500; House Rentals — first and last month's rent.
The credit card will be held on file and charged only in the event of damage, loss, theft, excessive cleaning fees, or failure to return equipment by the agreed return date. The deposit hold will be released within 3–5 business days of the equipment being returned in satisfactory condition.
Renter authorizes the Company to charge the credit card on file for any outstanding balance, damage, or fees not covered by cash payment at return.
Any Renter transporting equipment via trailer must arrive with a towing vehicle rated at a minimum of 3/4 ton (three-quarter ton) payload capacity. This includes but is not limited to: Ford F-250/F-350, Chevrolet Silverado 2500/3500, GMC Sierra 2500/3500, Ram 2500/3500, or equivalent.
The Company reserves the right to refuse release of any trailer or heavy equipment if the Renter's towing vehicle is deemed inadequate or unsafe for the load. No refund of reservation fees will be issued if the Renter arrives with an insufficient vehicle.
Renter is solely responsible for ensuring their vehicle's towing capacity, hitch rating, and brake controller (where required) are appropriate for the equipment being transported. The Company assumes no liability for accidents, damage, or injury resulting from improper towing.
Equipment is rented on a daily basis. The rental day begins at the time of pickup and ends at the agreed return time. Returns after the agreed time will be charged an additional full day's rental rate for each day or partial day past the return deadline.
Renter must notify the Company by phone at (936) 727-4758 if equipment cannot be returned on time. Failure to notify the Company of a late return may result in the equipment being reported as unreturned and the deposit being charged.
Renter accepts the equipment in its current condition at the time of pickup. Renter is responsible for inspecting the equipment before accepting it and must report any pre-existing damage to the Company before leaving the premises.
Renter is fully responsible for any damage, loss, or theft of equipment during the Rental Period, regardless of cause. This includes damage caused by misuse, negligence, accident, weather, or third parties.
Equipment must be returned in the same condition as received, normal wear and tear excepted. Renter is responsible for fuel costs, cleaning fees for excessively dirty equipment, and any repair costs for damage incurred during the Rental Period.
Renter shall not: (a) sublet or loan equipment to any third party; (b) use equipment outside the State of Texas without prior written consent; (c) use equipment for any illegal purpose; (d) operate equipment under the influence of alcohol or controlled substances; (e) modify, alter, or repair equipment without Company authorization; (f) use equipment beyond its rated capacity or intended purpose.
Renter assumes all risk of injury, death, or property damage arising from the use, operation, or transportation of rented equipment. Renter agrees to indemnify, defend, and hold harmless Navasota Rentals, its owners, employees, and agents from any and all claims, damages, losses, costs, and expenses (including attorney's fees) arising out of or related to Renter's use of the equipment.
The Company's liability to Renter shall not exceed the total rental fees paid for the current Rental Period. The Company is not liable for any indirect, incidental, or consequential damages.
Renter is responsible for obtaining any insurance coverage deemed necessary for the rental period. The Company's equipment is not covered by Renter's personal auto insurance for damage or liability purposes unless Renter's policy specifically covers rented equipment.
Renter is strongly encouraged to verify coverage with their insurance provider prior to pickup. The Company does not provide insurance on behalf of the Renter.
This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Any dispute arising under this Agreement shall be resolved in the courts of Grimes County, Texas. Renter waives any right to a jury trial in connection with any dispute arising from this Agreement.
This Agreement constitutes the entire agreement between the parties with respect to the rental of equipment and supersedes all prior discussions, representations, or agreements. Any modification to this Agreement must be in writing and signed by an authorized representative of Navasota Rentals.
By accepting equipment from Navasota Rentals, Renter acknowledges that they have read, understood, and agree to be bound by all terms and conditions of this Agreement.
By accepting equipment from Navasota Rentals, the Renter confirms they have read, understood, and agree to be bound by all terms and conditions of this Agreement. This acceptance occurs at the time of equipment pickup and is evidenced by the Renter's receipt of the equipment.
RENTER SIGNATURE
Signed at time of pickup
PRINTED NAME
Must match driver's license
DATE
Date of pickup
NAVASOTA RENTALS REPRESENTATIVE
Authorized signature
Legal Notice: This rental agreement was prepared for Navasota Rentals. It is intended to be legally binding under Texas law. Navasota Rentals recommends consulting a licensed Texas attorney to review this agreement for your specific business needs.
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Questions? Call us at (936) 727-4758
